How to Add a Signature in Hotmail | Setup Signature

Hotmail is among the first webmail services in the United Kingdom, co-founded by Jack Smith and Sabeer Bhatia in 1996 as MSN Hotmail. The services of Hotmail were acquired by Microsoft in 1997, a year later its launch. After the launch of google mail services, most of the mail platforms disappeared like Yahoo Mail, but Hotmail held its popularity. It was in 2013 when Microsoft revamped Hotmail into, leading all the Hotmail accounts to be automatically redirected to Outlook. As of today, the number of Hotmail users worldwide has already exceeded 65 million.

Broadly speaking, no email is complete without a signature containing brief contact information or a quote. If you are having a Hotmail account, you can set up your signature at and it will be directly added to all your emails. As in early 2016, Microsoft moved all Hotmail accounts to be redirected to After you have added a signature to your Hotmail account, automatically includes the signature when you compose a new email. Although if you do not want your signature to be attached, you can simply delete it as any regular email text.

Hotmail Signature – Setting up

To create a signature for your Hotmail account, follow the below step-by-step guide:

  • Log in to your Hotmail account at
  • Locate the ‘settings’ tab and select ‘View all Outlook Settings’.
  • From the settings dialog box, select ‘Mail’.
  • Click on Compose and Reply.
  • In the ‘Email Signature’ box, create your signature. You can use the formatting tools to change the look and feel of the text, add symbols and pictures, or insert links.
  • Checkmark the ‘Automatically include my signature on new messages that I compose’ option.
  • If you wish to include the signature in replies and forwarded messages also, then checkmark the ‘Automatically include my signature on messages I forward or reply to’ option.
  • Click on the Save option at the upper right of the screen when you are done creating your signature.
  • Now your created signature will be included in the next emails you compose.

Creating an Effective Hotmail Signature

An effective email is an opportunity to market your business and makes it easier for people to reach you. Putting your name in the signature is not sufficient and might not be able to engage the attention of the recipients. Go through the points below to create a great email signature for your Hotmail account.

  • Keep the colors of the signature simple, not too bright not too dark.
  • Emphasize the name and secondary contact info on your signature.
  • Use dividers like pipes to make your text readable and appealing to the recipients.
  • Insert links to your business or websites and your social media handles.
  • Make sure to design the signature to be mobile-friendly.

Hotmail Signatures make it easy for people to reach you and give them a source where they can find more about your business.


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